![]() If you don't know what information the hidden rows, columns or worksheets contain, close the Document Inspector, unhide the hidden rows, columns, or worksheets, and then review their contents. If you remove hidden rows, columns, or worksheets that contain data, you might change the results of the calculations or formulas in your workbook. If you remove hidden content from your workbook, you might not be able to restore it by selecting Undo. The document location won’t be added back to the file while saving until you close Excel 2013 or later and reopen the file again.Ĭomments for defined names and table names (Excel 2013 or later versions) Document location, when selecting Remove All, the existing document location is cleaned up from the file. The Document Inspector finds and removes: Note: If your organization has added custom inspector modules to the Document Inspector, you might see additional types of information. The Document Inspector can find and remove this XML data.įind and remove hidden data and personal information with the Document Inspector If you do not know whether your document contains hidden text, you can use the Document Inspector to search for it.ĭocument server properties If your document was saved to a location on a document management server, such as a Document Workspace site or a library based on Windows SharePoint Services, the document might contain additional document properties or information related to this server location.Ĭustom XML data Documents can contain custom XML data that is not visible in the document itself. Hidden text Word documents can contain text that is formatted as hidden text. Additionally, you might have added a watermark to your Word document. ![]() Headers, footers, and watermarks Word documents can contain information in headers and footers. ![]() If you used specific features, your document might also contain additional kinds of personally identifiable information (PII), such as e-mail headers, send-for-review information, routing slips, and template names. Document properties also include information that is automatically maintained by Microsoft 365 programs, such as the name of the person who most recently saved a document and the date when a document was created. ![]() This information can enable other people to see the names of people who worked on your document, comments from reviewers, and changes that were made to your document, things that you might not want to share outside of your team.ĭocument properties and personal information Document properties, or metadata, include details about your document such as author, subject, and title. Word documents can contain the following types of hidden data and personal information:Ĭomments, revision marks from tracked changes, versions, and ink annotations If you've collaborated with other people to create your document, your document might contain items such as revision marks from tracked changes, comments, ink annotations, or versions. Types of hidden data and personal information Note: If your organization customized the Document Inspector by adding Inspector modules, you might be able to check your documents for additional types of information. Text that is formatted as hidden (a font effect that is available in the Font dialog box) Note: There is some information that the Document Inspector cannot remove, explained in the tables below.Ĭomments, Revisions, Versions, and Annotationsĭocument Properties and Personal Informationĭocument properties, including information from the Summary, Statistics, and Custom tabs of the Document Properties dialog boxĭatabinding link information for data bound fields (last value will be converted to text) Review the inspection results, and select Remove All on any items to delete.įor caveats and info on removing information, see Use the Document Inspector. In Document Inspector, select or clear the options (as described below) to remove or save. To quickly find and remove data and information:: Important: We highly recommend that you use the Document Inspector on a copy of your original document, because it is not always possible to restore the data that the Document Inspector removes. For more details, see Use the Document Inspector.
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